Functions Coordinator I At Rhodes University

Recognising that diversity is important in achieving excellence, Rhodes University strongly encourages South African members of underrepresented designated groups as well as persons with disabilities to apply. Spouses and partners of existing staff members are also encouraged to apply.

Purpose
Effective and efficient coordination and administration of Functions Catering, including planning, controlling and organization to ensure a quality service.

Requirements

EDUCATION AND EXPERIENCE

Grade 12 plus approximately 4 years’ relevant experience where such experience includes: –

• Previous experience in managing and organizing conference & events, and/or having worked in the conference industry and/or previous administrative experience preferably within a service organization where client interaction was a key focus
• Fine dining and menu planning experience is essential.
• Previous supervision experience
• Previous experience in budget management and reconciliation of accounts.
• Previous experience in working with computers particularly Word and Excel. The ability to work the internet and email is essential. Previous experience in working with databases will be an advantage.
• A valid code 8 driver’s license

For additional information on the requirements on the different levels, please refer to the Job Profile.

Please note that this appointment will be made in line with the requirements of the Employment Equity Act 55 of 1998, as amended and the University’s recruitment and selection policies and equity strategies. The initial focus will be on equity candidates.

In terms of Immigration Legislation (Act No. 13 of 2002 & Regulations) as amended, international staff, members (non-SA citizens) have to comply with the provisions of the Act. This therefore means that the period of employment to non-SA citizens will be guided by the validity period of the work permit.  In line with legislation governing employment of foreign nationals, employment contracts will be offered on the basis that a development plan would be implemented for the transfer of skills to a South African resident. The onus is on candidates to ensure that they are in possession of a valid work permit before the commencement of employment at the University, failing which the employment with Rhodes University will be terminated.

Application process: 

The following documents are required:
An application form;
A comprehensive CV and relevant qualifications;
A substantial motivation which tells us your interest in the post and suitability in light of the requirements.

It is essential that prospective candidates read the job profile relating to this post and ensure that all relevant documentation is submitted. 

VERY IMPORTANT: If you have any questions or experiencing challenges on the system, please contact Busi Nelana on 046 603 8043. Alternatively, applications can be e-mailed to jobs-blue@ru.ac.za. Candidates should submit all the documentation as one attachment for each application i.e. An application form and cover letter which clearly indicates the position they are applying for, a comprehensive CV and relevant qualifications.

No handwritten applications will be accepted and failure to submit all documentation will result in an application not being considered.

If you have any questions or experiencing challenges with  your application, please contact Busi Nelana on 046 603 8043.     

Please examine the following documents:

• Application Form
• Job Profile

The Full Minimum Requirements against which candidates are to be measured are outlined in the requirements document.

Shortlisted candidates will be informed of the assessment and interview date.

Remuneration (Grade 11)
Total Annual Cost to Company                          : R477 356
Total Annual Basic                                              : R356 387

All applications will be treated in strict confidence. This post is advertised as permanent post, but the University may opt to appoint on a fixed-term contract of not less than three-years. The University reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview.

Candidates should note that Rhodes University has introduced a Covid-19 vaccine mandate and that staff members are required to conform to the University’s conditions in this regard.

Closing Date: 16 February 2023
If you are not contacted within 30 days from the closing date, please consider your application unsuccessful.