Umalusi Certificate Check | Umalusi Certificate

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Umalusi Certification and Verification

Umalusi Certificate Check | Umalusi Certificate: Umalusi verifies certificates issued for all the following qualifications:

Matriculation qualifications:

The Amended Senior Certificate (ASC)
The National Senior Certificate (NSC)

Vocational qualifications:

The National Technical Certificate N3
The National Certificate Vocational (NCV)

Adult Education and Training qualifications:

The General Education and Training Certificate for Adults (GETC: ABET)

Umalusi has records of all learner achievements from November 1992 to date. All certificates issued before November 1992 must be verified by the Department of Basic Education (Schooling qualifications) or the Department of Higher Education and Training (vocational and adult qualifications) as appropriate.

The public cannot apply directly to Umalusi for the verification of certificates but should do so through one of the verification clients registered with Umalusi. (The list of verification clients will be updated):

No	Verification Client	Website	Tel	Email
1	Abtrix (PTY) LTD		079 351 0868	Abtrix.pty@gmail.com
2	African Protea Integrity (Pty)	www.veriffyme.co.za	0113330475/0627638785	ap1.integrity@gmail.com
3	Boucher Paralegals Pty Ltd		076 840 1842 083 817 4716	boucherlegal@outlook.com
4	Checkid (PTY) LTD	www.mycheckid.co.za	071 684 8422	hello@mycheckid.co.za
5	Civil Specialised Services	www.civilspecialisedservices.co.za	065 736 3943	info@civilspecialisedservices.co.za
6	Clicknhire (Pty) Ltd	www.clicknhire.co.za	087 057 3031	info@clicknhire.co.za
7	Dots Africa	www.dots.africa	010 446 7683	info@dots.africa
8	EmployInsight (PTY) LTD	www.employinsight.co.za	082 491 0945	admin@employinsight.co.za / mbarends@employinsight.co.za
9	Fraudcheck (Pty) Ltd	Website: www.fraudcheck.co.za	011 262 5252	support@fraudcheck.co.za
10	H&S Labour Brokers cc	www.hslabour.co.za	011 468 4192	info@hslabour.co.za
11	IDR South Africa (Pty) Ltd T/A V-Report	www.v-report.co.za	011 432 4416 / 8441	felicity@v-report.co.za
12	iFacts (Pty) Ltd	www.ifacts.co.za	011 453 1627	processing@ifacts.co.za
13	LexisNexis Risk Management (Pty) Ltd	www.lexisnexis.co.za	0861 005 676	Refcheck.support@lexisnexis.co.za
14	Managed Integrity Evaluation (Pty) Ltd – MIE (Pty) Ltd	www.mie.co.za	012 644 4000	info@mie.co.za
15	MarisIT Credit Services	www.marisit.co.za	012 542 7614 / 5	verifications@marisit.co.za
16	Mazino Concept (PTY) LTD	www.verifybymazino.co.za	011 896 1502/060 370 7491	info@verifybymazino.co.za
17	MDT Institute	www.mdtinstitute.co.za	012 942 4086	info@mdtinstitute.co.za
18	Millennium Data Consultants		072 766 1627	annamarie@mildata.co.za
19	National Validation Services	www.nvs-sa.co.za	010 593 1998	info@nvs-sa.co.za
20	Veri Source Consulting CC	www.verisource.co.za	011 794 1925	consultant2@verisource.co.za / info@verisource.co.za
21	V-Report (Division of IdentiRisk South Africa)	www.v-report.co.za	0114328441 /4416
22	South African Qualifications Authority	www.saqa.co.za	012 431 5010
23	Umjikelo Recruitment Services (PTY) LTD	www.umjikelo.co.za	0126651984/0813983226	info@umjikelo.co.za

Please note: Agencies charge varying fees for verification services. You are therefore advised to request prices from more than one agency before requesting verification of your qualifications.

Certificates Umalusi Issues

Application for a certificate

Umalusi issues certificates for the following qualifications:

Matriculation qualifications:

The Amended Senior Certificate (SC)
The National Senior Certificate (NSC)

Vocational qualifications:

The National Technical Certificate N3
The National Certificate: Vocational (NCV)

Adult Education and Training qualifications:

The General Education and Training Certificate for Adults (GETC: ABET)

Requirements for Certification

In order for Umalusi to certify a qualification, the qualification must be registered on The General and Further Education and Training Qualifications Framework , which is a sub-framework of the National Qualification Framework. Further, the assessment of the qualifications must be nationally conducted, either by the state or by an assessment body accredited by Umalusi, and the provider of tuition for the qualification must be either a public provider or a private provider accredited by Umalusi.

National Examinations | Umalusi Certificate Check | Umalusi Certificate

National examinations are conducted by the state or accredited assessment bodies throughout the year for the various qualifications as follows:

Matriculation qualifications	Examinations
The Amended Senior Certificate (SC)	Once annually in June / July
The National Senior Certificate (NSC)	Bi-annually in June/July and October/November
Vocational qualifications
The National Technical Certificate N3 (Engineering Studies)	Three times annually in April, August and November.
The National Certificate: Vocational (NCV) – commenced in 2007	Once annually in November, with supplementary examinations in February
Adult Education and Training qualifications
The General Education and Training Certificate for Adults (GETC: ABET)	Bi-annually in June and October.

Quality Assurance of Assessment and National Examinations – Umalusi Certificate Check | Umalusi Certificate

In order for learner achievements to be certifiable, Umalusi puts extensive measures in place to ensure that the internal assessment, which is carried out at learning sites, and the examinations conducted by the state and private assessment bodies, are fair, reliable and valid. This work is carried out by the Quality Assurance of Assessment Unit (QAA) annually through various moderation and monitoring processes.

Standardization

Standardization is one of the processes Umalusi Council uses to mitigate the effect of factors other than the learners’ knowledge and aptitude on the learners’ performance and to finally approve results.

Approval of Results

The Umalusi Council is responsible for approving the release of results, a complex process. Approval of results is determined by how well the assessment bodies responsible for the examinations have complied with all the policies, directives and guidelines related to the qualification being obtained. These policies and directives are issued by Umalusi and the Departments of Basic Education and Higher Education and Training. Approval is also dependent on whether any irregularities have undermined the credibility and integrity of the examinations.

Once the standardization decisions have been agreed upon, the assessment bodies are required to apply them to the marks of each subject. The standardized subject results are returned to Umalusi for quality assurance checks, and once the Council is satisfied that the decisions have been properly applied, the assessment bodies may finally result in the individual candidates.

Certification Process

The process of certifying the November results takes place in the new year after the re-marking and re-checking processes are completed. At that point the data sets are finalized by the respective assessment bodies and sent through for certification. The bulk certification traditionally takes place in April and May of each year. Certification of supplementary examinations traditionally takes place in July/August.

Umalusi issues certificates for full qualification as well as subject certificates/statements for candidates who have passed subjects, but have not yet qualified for the full certificate. Candidates may apply to have two or more of their subject certificates/statements combined into a full qualification, if their results conform to the qualification requirements.

Certification continues throughout the year for adult and vocational examinations such as the N courses and the GETC for Adults. There is also a steady flow of requests for re-issues, combinations and replacement certificates. Such applications are made through the state or an accredited assessment body.

Umalusi remains responsible for the results that it has certified, and uses this data to assist with verification enquiries.

FAQ Related to Certification and Verification

Does Umalusi verify N4-N6 Certificates?

All N4-N6 Certificates must be verified by the Department of Higher Education and Training

Am I able to apply directly to Umalusi for the verification of my certificates?

The Council has the responsibility for the issuing of the following certificates:

Senior Certificate
National Senior Certificate (FET colleges)
National N3 Certificate
Subject certificate
General Education and Training Certificate
Learning area certificate
National Certificate (Vocational)
National Senior Certificate (Schools)
Subject statement

Please note that Umalusi does not work directly with members of the public with regard to verification services. Individuals should apply through a verification agency for verification services, also refer to questions 1.20 and 1.21.

Please visit our website at www.umalusi.org.za under the verification heading for the names of agencies that have contracts with Umalusi. There are a number of other verification agencies which are not listed, but which have contracts with Umalusi, that can also be contacted. You are not limited to using an agency listed on the website.

Please note: Agencies charge varying fees for verification services. You are therefore advised to request prices from more than one agency before requesting the verification of your qualifications.

From which year does Umalusi verify certificates?

Umalusi verifies certificates issued from November 1992. All certificates issued before November 1992 must be verified by the Departments of Basic Education and Higher Education and Training (N3).

Which certificates does Umalusi verify?

Umalusi verifies the National Senior Certificate, Senior Certificate, General Education and Training Certificate (GETC) for adults and N3 certificates and National Certificate (Vocational) (NCV)

Is it possible to combine two statements of results written in different years in order to obtain a National Senior Certificate?

Yes, through any assessment body where you wrote according to certain regulated rules of combination.

What are the pass requirements for the National Senior Certificate if I want entrance to university?

The National Senior Certificate will be awarded to you if you have complied with the following requirements which form the basis for determining pass requirements to be accepted at University for the Higher Certificate, Diploma or Degree Studies programmes:

To obtain a National Senior Certificate you must have offered the following subjects in the examination:

Subject

One Home Language
One Home or First Additional Language
Mathematics or Mathematical Literacy
Life Orientation
3 x subjects selected from Group B
and further fulfill the minimum promotion requirements, viz:
achieve 40% in three subjects, one of which is an official language at Home Language level;
achieve 30% in three subjects; and
provide full evidence in the School-Based Assessment component, in the event of a subject failed.

To qualify for admission to Higher Certificate studies you need to pass with a minimum 30% in the language of learning and teaching of the Higher Education institution concerned.

To qualify for admission to Diploma Studies at a University, you need to pass the National Senior Certificate, with an achievement rating of 3 (moderate achievement, 40%-49%) or better in four recognised NSC 20-credit subjects, and a minimum 30% in the language of learning and teaching of the Higher Education institution concerned.

To qualify for admission to Bachelor’s Degree studies at a University, you need to pass with a minimum of 30% in the language of learning and teaching of the Higher Education institution concerned, in addition to an achievement rating of 4 (adequate achievement, 50%-59%) or better in four subjects chosen from the designated subject list determined by Higher Education.

I have rewritten and improved the results of some of my subjects. Can I get a new certificate with improved symbols?

If you are already in possession of a National Senior Certificate, combination is possible only if through the improvement of your results the status of the certificate changes e.g. a new certificate can be obtained if the old certificate allows access only to a Diploma but with the improvement you are now eligible for access to a Bachelor’s degree studies.

If I have studied other courses at NQF level 4 or 5 such as a diploma in management, can you give me recognition of prior learning (RPL) or assess the results and grant me a National Senior Certificate?

Unfortunately not. The National Senior Certificate is granted according to specific rules of combination and therefore one has to write the matric to get a matric.

Can I register with Umalusi for supplementary exams?

No, Umalusi is not an assessment body. For supplementary exams please register with an assessment body (Either a provincial department of education or the Independent Examinations Board (IEB) or SACAI

What is a subject certificate/subject statement/learning area certificate?

A candidate who did not qualify for a full certificate is issued with a subject certificate/subject statement/learning area certificate for the subjects passed. A subject certificate/subject statement/learning area certificate is also issued to candidates who have rewritten and improved their results in a given subject.

I wrote my examination in another country, can Umalusi issue me with an equivalent certificate?

Umalusi does not evaluate foreign qualifications. Please contact the South African Qualifications Authority through their website at www.saqa.org.za

My name has changed. Can I get a new certificate with my new name?

A change of personal details due to a marriage or civil union or arising from the situation where a person has changed his or her name through a legal process after the issuing of a certificate do not qualify for a reissue.

The only changes to personal particulars that are considered once the window period of one year from the certification date has elapsed are:

Your ID number has changed due to an error by Home Affairs where you and another person were issued with the same ID number. You will be required to submit the original certificate as well as the letter from Home Affairs indicating the change. Application must be made at any of the Departments of Education.
Your ID number has changed due to an error made by Home Affairs in respect of gender. You will be required to submit your original certificate (not a replacement), copies of the old and new ID document and the letter from Home Affairs indicating the change in ID number. You must submit your application at one of the Departments of Education.
Your gender, your names and ID number have been changed.

How do I verify my certificate for overseas study?

Please send an e-mail to verification@umalusi.org.za or telephone 012 349 1510 for particulars on how to go about this, as these can differ.

How do I verify my certificate when I have to submit the qualification to the Department of International Relations and Cooperation (DIRCO) for authentication and then to a foreign embassy?

You will need to make a payment to Umalusi and then send certified copies of your ID document or passport as well as your certificate (not older than 3 months) to verification@umalusi.org.za with Authentication for the DIRCO in the subject line. Fees vary from year to year. The applicable fees can be requested from Umalusi by sending an e-mail to verification@umalusi.org.za

New qualifications

The National Senior Certificate for Adults (NASCA)

The General Education and Training Certificate for Adults (GETCA)

What should one do if the certificate was issued with incorrect personal information?

Within the six month period after certification, but not later than a year after the examination, Umalusi will consider a request for a re-issue.

Administrative Errors

Within the six month period after certification, but not later than a year after the last examination, Umalusi will consider a request for a re-issue in the following cases where there is sufficient proof that the mistake on the certificate, either with regard to a subject mark, subject choice or a change in result, or some aspect of the personal details, is incorrect because of a registration error by the school or the assessment body. Such a request will be considered, if it is submitted within a six month period after the issuing of the certificate to the candidate, but not later than a year after the examination.

The following procedure is required in an application for a re-issue

the request for a re-issue must be made through an assessment body;
the original certificate must be returned; and
A change to an original certificate will not be considered unless the original certificate (not a replacement) is returned.

Re-issue: Legal alteration of personal details

Can I get a confirmation letter of my achievements from the assessment body if I have lost my certificate?

Yes, the assessment body where you apply for a replacement of your lost certificate can supply you with a confirmation letter to indicate that you are in the process of applying for a replacement certificate and confirm your qualification and results.

Can I get a confirmation letter of my achievements from Umalusi if I have lost my certificate?

No, Umalusi does not issue letters of achievement if you have lost your certificate. Such a letter may be issued by the Department of Education when you apply for your lost certificate.

I have lost my certificate. Where can I get a copy?

Umalusi is responsible for the replacement of the Senior Certificate and National Senior Certificate as from September 1992.

To apply for a replacement (in lieu of a lost certificate) of your matric/Gr12 certificate the following is required:

A completed application form, which can be obtained at any of the departments of education or on the website of the National Department of Basic Education (www.education.gov.za)

APPLICATIONS FORMS MUST BE COMPLETED TAKING CARE OF THE DETAIL REQUIRED, E.G. YEAR QUALIFICATIONS OBTAINED, SURNAME AND NAMES UNDER WHICH THE PERSON QUALIFIED FOR THE CERTIFICATE AND WHERE POSSIBLE THE SCHOOL NAME.

APPLICATIONS FOR LOST CERTIFICATE / RE-ISSUES CAN BE DONE AT ANY OF THE DEPARTMENTS OF EDUCATION, IRRESPECTIVE OF WHERE YOU WROTE YOUR MATRIC, FOR EXAMPLE, IF YOU HAVE WRITTEN THE EXAM IN A SCHOOL IN EASTERN CAPE, YOU CAN APPROACH THE MPUMALANGA DEPARTMENT OF EDUCATION FOR A REPLACEMENT CERTIFICATE.

An affidavit – All applications for replacement of lost/damaged certificates should be accompanied by a signed affidavit from a police station stating the status of the original certificate e.g. stolen; lost in a move.

IT SHOULD BE NOTED THAT THE PREVIOUS CERTIFICATE IS CANCELLED WHEN A REPLACEMENT CERTIFICATE IS ISSUED.

A certified copy of the candidate’s identity document is required. (This copy must be certified by a commissioner of oaths. A copy can be made and certified either at a police station or at an attorney’s office where they should do it for free.)
Proof of payment of administration fees – An administration fee is payable with a request for a certificate. The fee payable can be established with the accredited assessment body. The fee is reviewed on an annual basis.

Please note the following important information:

A certificate cannot be issued on the same day that the application is submitted. The processing time is 4 – 6 weeks under normal circumstances.

A request for replacements for certificates obtained prior to November 1992 can be made from the office of any of the Departments of Education and the same procedure followed.

Contact details for the various provincial and National Departments are as follows:

No.	Surname	Name	Organisation	Email	Telephone No.
1.	Mokgojoa	T	Gauteng DOE	Teddy.Mokgojoa@gauteng.gov.za	(011) 403 1314
2	Van Heerden	E	Free State DOE	elsabev@edu.fs.gov.za	((051) 404 8484
3.	Nene	T	Department of Basic Education	nene.t@dbe.gov.za	(012) 357 3256
4.	Dumisa	T	Eastern Cape DOE	Thobeka.dumisa@edu.ecprov.gov.za	(043) 604 7709
5.	Keetile	B	North West DOE	bkeetile@nwpg.gov.za	(018) 388 0800
6.	Pekeur	M	WCED	mpekeur@pgwc.gov.za	(021) 467 2483
7.	Thomas	E	Limpopo DOE	ThomasE@edu.limpopo.gov.za	(015) 290 7747
8.	Sewlal	T	KZN DOE	Tony.sewlal@kzndoe.gov.za	(031) 327 0331
9.	Fredericks	N	Northern Cape DOE	NFredericks@ncpg.gov.za	(053) 839 6585

10.	Viljoen	M	Mpumalanga DOE	m.viljoen@education.mpu.gov.za	(013) 766 0016

Umalusi Certificate Check | Umalusi Certificate

For which qualifications does Umalusi issue certificates?

Presently Umalusi Council issues the following certificates:

Schooling qualifications:

The Senior Certificate (SC) which was offered before 2008

The National Senior Certificate (NSC) which replaced the Senior Certificate in schools and commenced in 2008

The Amended Senior Certificate, which will be written for the first time in june 2014

TVET/FET qualifications:

The National N3 Certificate

The National Senior Certificate: Colleges – phased out in 2011, but still certified for candidates combining the National N3 Certificate with two languages; this option will be phased out once the Amended Senior Certificate is offered

The National Certificate: Vocational (NCV) Levels 2 – 4 – commenced in 2007, 2008 and 2009 respectively

Adult Education and Training qualifications;

The General Education and Training Certificate for Adults (GETC: ABET)

Can I get a National Senior Certificate if I wrote my subjects over more than one examination?

Yes, you can improve the status of a certificate issued to you, taking into consideration the minimum higher education admission requirements, e.g. from a National Senior Certificate with access to Diploma Studies to access to Bachelors Degree studies, by completing the outstanding requirements. A new certificate, taking into consideration the requirements will be issued, if this does not exceed a maximum of 3 examination sittings.

What happens if I have already paid for the verification of a certificate only to discover that Umalusi does not have the necessary records?

We either refund you or keep the money for a future verification request. Umalusi only verifies certificates that were issued after 1992. Certificates issued earlier must be verified by the respective department of education. However, in order to avoid such incidents you are advised to confirm the examination date before making payment.